Before depositing work in SCOLR, it is recommended that the submission be assessed from a copyright perspective:
- Is the material published or unpublished?
- Who holds the copyright?
- If a publisher holds the copyright, determine whether the publisher allows depositing in an institutional repository. Are there specific conditions? In which format can the work be submitted? (Preprint? Postprint? Publisher PDF?)
- If third party material is included have you cleared copyright or ensured that the material falls under the Fair Dealing exception.
- Has the work been published under a Creative Commons Licence?
- Has the work been published in an Open Access Journal?
If this is your work and unpublished and you have cleared all third party materials:
You can submit your work to SCOLR. If this work contains third party material you will need to clear copyright or ensure the material falls under the fair dealing exception.
If this work has been previously published you will need to determine:
- Does your publisher allow depositing in a repository?
- Are there specific conditions?
- In which format the work can be submitted? (preprint? post-print? etc.)
- Useful sources to answer these questions:
- Review a copy of the Copyright Transfer Agreement (CTA) from the publisher to determine what rights have been relinquished and/or kept
- Search RoMEO for the publisher’s policy on depositing into an IR; provides a searchable database of publishers’ copyright and self-archiving policies for preprints and post-prints.
- https://rchive.it/ provides Sherpa/RoMEO information in an alternate format that some may find easier to read.
- Search JULIET for funding agencies’ grant conditions on self-archiving of research publications and data
- Contact the publisher directly to determine or request permission; this template may be used.
- Contact Gregg Currie, College Librarian to help answer these questions.
Creative Commons Licenses
If you are the copyright holder you may wish to assign a Creative Commons Licence to your work. A Creative Commons licence allows you to retain copyright while allowing others to copy, distribute, and make certain use of your work. What use can be made is determined by the type of licence you select. There are 6 different Creative Commons Licenses.
- Attribution (CC-BY): “This licence lets other distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation. This is the most accommodating of licenses offered. Recommended for maximum dissemination and use of licensed materials.”
- Attribution-ShareAlike (CC-BY-SA): “This license let others remix, tweak, and build upon your work even for commercial purposes, as long as the credit you and license their new creations under the identical terms. This license is often compared to “copyleft” free and open source software licenses. All new works based on yours will carry the same licence, so any derivatives will also allow commercial use. This is the licence used by Wikipedia, and is recommended for materials that would benefit from incorporating content from Wikipedia and similarly licensed projects.”
- Attribution-NoDerivs (CC-BY-ND): “This licence allows for redistribution, commercial and non-commercial, as long as it is passed along unchanged and in whole, with credit to you.”
- Attribution-NonCommercial (CC-BY-NC): “This license lets others remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don’t have to license their derivative works on the same terms.”
- Attribution-NonCommercial-ShareAlike (CC-BY-NC-SA): “This license lets others remix, tweak, and build upon your work non-commercially, as long as they credit you and license their new creations under identical terms.”
- Attribution-NonCommercial-NoDerivs (CC-BY-NC-ND)*: “This license is the most restrictive of our six main licenses, only allowing others to download your works and share them with others as long as they credit you, but they can’t change them in any way or use them commercially.”
*This is the license used for SCOLR submissions unless the copyright holder specifies otherwise.